Administrative Assistant

Company: ImageFIRST Healthcare Laundry Specialists
Location: Gilroy
Posted on: May 13, 2022

Job Description:

Overview:
Now is the time to make a difference. - At ImageFIRST, we want you to bring your unique perspectives, experiences, and ideas so we can grow and drive impactful, sustainable change together. - Founded in 1967, ImageFIRST - is the largest and fastest-growing national linen rental and laundry service specializing in the healthcare market. ImageFIRST has more than 60 locations nationwide serving over 18,000 medical facilities every week providing linen, patient gowns, scrubs, and more while managing their clients' linen inventory for cost management. With a customer retention rate of over 95%, ImageFIRST is dedicated to improving patient satisfaction through quality products and remarkable service: their Comfort Care - line of gowns is proven to increase patients' favorable perception of a facility by more than 50%. -ImageFIRST is composed of remarkable associates who -reflect the unique -diversity -of our nation and the communities in which we serve. We are fortunate to have a set of Operating Principals -that directs and guides us toward the right decisions and behaviors. Building upon this foundation, we are committed to working tirelessly to ensure that all ImageFIRST locations serve as safe and supportive environments where difficult conversations on racism, bias, prejudice, and discrimination can be held; both now and as our society continues to rapidly evolve. -

Responsibilities & Qualifications:
Due to growth we are seeking a Administrative Assistant to join our healthcare services team in Greater San Francisco (Gilroy, CA.)Hourly rate $22.00 to $24.00 - depending on experience - -RESPONSIBILITIES: -Administrative: --- Process Accounts Receivables--- Process Accounts Payable--- Answer the phone and greet customers, vendor and clients and other visitors --- Open and sort mail --- Make photocopies; mail, scan and email documents; perform other clerical functions as needed --- Order supplies, merchandise and products as necessary and as directed; maintain office supplies in a neat, organized and adequate stock fashion--- Assist Spanish speaking associates with any written or oral communication,when possible -Human Resources: --- Assist with the recruitment process by identifying candidate, schedule interviews; track and update status in our applicant tracking system, iCIMS; process background checks and drug test screenings--- Assist with community service and employee engagement and recognition activities--- Perform new hire orientations. Completes Forms I-9, verifies I-9 documentation using E-Verify web based system--- Add or remove associates from the time clocks including schedules; review each associate's time to ensure they are properly coded in the system for the week --- Add any time off, bonuses, change in pay, cash outs, loan requests, etc. to the system with the help of our Corporate Payroll Manager --- Responsible for completing new hire, termination and payroll change paperwork for all new associates in Service, Production and Office on behalf of the management team --- Disseminate benefit packets to monthly eligible associates and assist them with completing paperwork; turn in benefit paperwork on employee's behalf to Corporate HR for processing --- Assist Corporate HR with annual Open Enrollment and monthly Benefits Enrollment process. ----Maintain integrity and confidentiality of all business-related information --- Perform other related duties assigned - - -MINIMUM QUALIFICATIONS: --- Minimum of 3 years of administrative assistant and/or Human Resources experience ---- High School Diploma or equivalent--- Accounts Receivable experience ---- Bilingual (English and Spanish) required --- Computer literate with proficiency in MS Office and related business and communication tools --- Organizational and time management skills --- Ability to function well in a high-paced environment -Company Values & Benefits Company Values & Benefits: ImageFIRST employees are expected to: --- Be Respectful: Value all we come in contact with --- Be Remarkable: Create a positive moment with every interaction --- Be Safe: Keep ourselves and those around us safe --- Be Honest: Be guided by truthfulness in all we do Benefits: We offer a competitive total compensation package which includes a competitive pay, and a competitive benefits package that includes: --- Medical, Dental, Vision, STD insurance --- Medical and Dependent Care Flexible Spending Accounts --- Employer paid LTD and Life / AD insurance --- 401k with employer match --- Paid Time Off Package --- Professional and stable industry, great company culture, & a collaborative team environment - ImageFIRST is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, nation origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are fueled by the talent, passion and the diversity of our associates.satisfaction

Company Values & Benefits:
Company Values & Benefits Company Values & Benefits: ImageFIRST employees are expected to: --- Be Respectful: Value all we come in contact with --- Be Remarkable: Create a positive moment with every interaction --- Be Safe: Keep ourselves and those around us safe --- Be Honest: Be guided by truthfulness in all we do Benefits: We offer a competitive total compensation package which includes a competitive pay, and a competitive benefits package that includes: --- Medical, Dental, Vision, STD insurance --- Medical and Dependent Care Flexible Spending Accounts --- Employer paid LTD and Life / AD insurance --- 401k with employer match ---Paid Time Off Package --- Professional and stable industry, great company culture, & a collaborative team environment ImageFIRST is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, nation origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are fueled by the talent, passion and the diversity of our associates.satisfaction

Keywords: ImageFIRST Healthcare Laundry Specialists, Gilroy , Administrative Assistant, Administration, Clerical , Gilroy, California