Part-Time Office Coordinator

Company: MyHealthTeam, Inc.
Location: San Francisco
Posted on: May 29, 2025

Job Description:

MyHealthTeam, a Swoop company, is seeking a part-time Office Coordinator to ensure our San Francisco office runs smoothly and feels welcoming. This role is responsible for maintaining a clean, well-stocked space, supporting in-office meetings, managing vendors, and assisting with mail, supplies, and basic tech setup. It's a hands-on role ideal for someone who's organized and proactive, and who enjoys keeping things running behind the scenes.What You Get To Do Every Day:

• Office maintenance - Maintain clean and organized common areas, including wiping down surfaces and arranging seating. Break down boxes, water plants, and ensure general tidiness. Restock snacks, beverages, coffee, and water throughout the day.
• Kitchen maintenance - Keep the kitchen clean, including washing dishes and ensuring supplies are stocked.
• Supply ordering - Order coffee, water, snacks, and pantry items for the office. Maintain stock of essential office supplies, including paper, printer ink, pens, and paper goods.
• Mail management - Check and sort daily mail. Deposit checks into the Avidbank lockbox, send copies/tracking info to Swoop's Finance Team, and forward relevant documents to Swoop's HR Team.
• Meeting support - Set up and clean conference rooms, coordinate in-office meals (breakfasts, lunches, and working sessions), and assist with off-site arrangements.
• Vendor management - Coordinate with delivery vendors and water service providers to ensure timely service.
• Visitor management - Maintain the guest list, oversee visitor access, and ensure a welcoming environment.
• Technology and AV management - Regularly test AV equipment in all conference rooms to ensure functionality.
• Safety and security -Monitor badge logs, manage gym waivers, and maintain secure access.Skills That Aren't Required, but Definitely a Plus:
  • Experience with facilities or office management software
  • Light troubleshooting skills for office tech and AV systems
  • Event coordination experience for planning in-office gatherings, team lunches, or small off-site activities
  • Basic budgeting or expense-tracking experience
  • A customer service or hospitality background to create a welcoming environment for employees and visitors alikeWhat We're Looking For:
    • Strong organizational and multitasking skills -An ability to manage daily office upkeep, supply inventory, and meeting support efficiently
    • Excellent communication and coordination abilities - Comfort working with vendors, welcoming guests, and liaising with internal teams like HR and Finance
    • Familiarity with basic technology and AV equipment, including testing conference room setups and managing secure office access systemsMyHealthTeam is committed to creating an inclusive space where current and future employees are valued for their skills, experiences, and unique perspectives. Even if your experience does not check every bullet point, we still highly encourage you to apply. The best hires do not always check off every box of a job description.This is a part-time position in our downtown San Francisco office. We are offering a great opportunity to make a difference in the health care space.
      • Our corporate headquarters are in San Francisco, and we have teams on both the West and East Coasts.
      • Everyone at MyHealthTeam believes in the company mission, and we are committed to serving people facing chronic conditions.
      • This is a close-knit, hardworking company where everyone respects everyone else's contribution to our success.
      • At MyHealthTeam, we believe in investing in people with diverse experiences and backgrounds to help improve the lives of people facing chronic health conditions. To do this, we seek to:
      • Attract and hire a diverse workforce.
      • Cultivate an environment where colleagues feel welcomed and supported.
      • Nurture the professional growth of employees.Company VisionMyHealthTeam, a Swoop company, is a 100+ person, mission-driven company that creates social networks for people facing chronic health conditions. We believe that if you're diagnosed with a disease such as multiple sclerosis, lupus, breast cancer, or diabetes (to name a few), it should be easy to find support, trusted information, and the best people around to help you.With social networks in 60+ different chronic conditions and more than 4 million members, MyHealthTeam is the fastest-growing social network in chronic health. Three years from now, if you're diagnosed with a chronic condition, we believe your doctor will prescribe one of our social networks because being engaged there will actually improve health outcomes. We develop partnerships that empower and are transparent to our members. We believe that a business can "do good" while "doing well."Expected Salary Range $28/hour - $30/hourTo apply for this position, send your cover letter and resume to careers@myhealthteam.com with the subject line "Part-Time Office Coordinator."
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Keywords: MyHealthTeam, Inc., Gilroy , Part-Time Office Coordinator, Administration, Clerical , San Francisco, California