South Bay
Job Type
Full-Time
Close Date
Continuous
Salary
$6,568.00-$8,759.00 Monthly
Additional Questionnaires
None
About Gilroy
This agency is not using CalOpps to accept online applications
for this recruitment. Please read the job announcement for details
on how to apply.
The City of Gilroy is located 28 miles south of San Jose in one
of the fastest growing counties in California. It is a developing
community in transition with a current population of 55,936.
The small family farms of the past have given way to
sophisticated seed culture, high tech food processing, recreational
shopping, distribution, and modern wine production. Gilroy is also
home to the Gilroy Gardens Theme Park. With its Mediterranean
climate, mild temperatures, and an abundance of award-winning
parks, Gilroy will win your heart! Gilroy is situated in the Santa
Clara Valley, just 15 miles from the Pacific Ocean, and
strategically located at the junction of two key highways: U.S. 101
and U.S. 152. Gilroy is within a 1/2 hour drive of the Silicon
Valley.
Gilroy's claim to fame is being the "Garlic Capital of the
World" where each year Gilroy plays host to over 135,000 visitors
at the Gilroy Garlic Festival. The enormously successful Gilroy
Garlic Festival is held at the end of July and utilizes 4,000 local
volunteers. The City is also known for its award winning parks,
golf courses and recreation programs.
Our mature neighborhoods blend well with new homes to create an
excellent residential atmosphere, served by nearby schools, parks
and churches. Gilroy also offers a County Library, a modern
community hospital, as well as a Community College. Overall, Gilroy
is an ideally located city which makes it an excellent place to
live and work.
More about the City of Gilroy...........
Gilroy is a full-service City and includes the departments of
Administration, Community Development, Finance/Information
Technology, Fire, Human Resources/Risk Management, Police, Public
Works, and Recreation. Gilroy's organizational core values are
based on teamwork, excellence in the work performed, innovation,
ethics, integrity, vision, responsibility, and community spirit.
These values support the organization's focus on customer service
and protection of the Gilroy community so as to continuously
improve the quality of life for Gilroy residents.
Please consider the City of Gilroy in your future career
endeavors!
Job descriptions for Gilroy job classifications are located
at:
http://www.ci.gilroy.ca.us/hr/job_descriptions.html
Salary tables for Gilroy's employee groups are located at:
http://www.ci.gilroy.ca.us/hr/salaryschedules.html
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Please review the special instructions before applying for this
job opportunity.
Description
Under the general direction of the Administrative Services &
Human Resources Director/Risk Manager, manage, plan, coordinate,
participate in, and supervise the activities of the Fleet Section
including all new vehicle purchasing, vehicle maintenance, and
vehicle disposal. Assigned functions are equipment and vehicle
mechanic services which City personnel and contractors provide.
This is an exempt, mid-management level position that is charged
with managing the Fleet function to include related regulatory
compliance requirements and reporting. Work is performed using
considerable independent judgment and initiative and is reviewed by
means of conferences and analysis of objectives and results
accomplished.
EXAMPLE OF DUTIES
- Plan, organize and schedule activities related to fleet and
equipment maintenance; establish work priorities involving vehicle
and equipment maintenance, repair, and purchases/replacements; plan
and schedule fleet and equipment maintenance/repair activities;
develop programs for routine and preventive maintenance of vehicles
and equipment.
- Receive, evaluate and process work requests from City
departments; establish divisional goals and objectives and
determine work priorities and methods of achieving goals and
objectives.
- Apply City and Department policies, procedures, rules and
regulations pertaining to the work and the work group; establish
divisional policies, procedures and rules pertaining to the work
group.
- Manage and supervise subordinate employees; prepare and present
work appraisals and performance evaluations; initiate disciplinary
action as necessary; and identify and/or resolve subordinate
complaints; provide and/or conduct staff training.
- Coordinate computerized system to track vehicles and equipment,
work orders, time and materials, and prepare periodic charge-back
reports.
- Coordinate projects and vehicle/equipment purchase with other
City work units and outside contractors; assist in the
determination of the need for use of contractors; prepare contract
documents, vendor qualifications and Request For Proposal (RFP)
specifications and requirements; participate in vendor/contractor
selection; administer contracts.
- Inspect work by employees and contractors in progress and upon
completion to insure compliance with standards and specifications;
advise customer departments of work in progress, operating problems
and actual or potential delays.
- Perform diagnostics and repairs on specialized vehicles and
equipment as may be required or in emergency situations.
- Develop and administer the five-year operating budget and the
20-year capital improvement budget, and monitor expenditures;
recommends changes to the budget and provides documentation to
support recommendations; perform budget analysis and project cost
of divisional operation including staffing, equipment and supplies;
develop cost of vehicles and equipment maintenance and replacement;
project the useful life of vehicles and equipment and develop and
recommend replacement schedules.
- Prepare and distribute a monthly fuel consumption report to the
Executive Group for all departments.
- Prepare and coordinate surplus vehicles and equipment for
disposal to a third-party auction company.
- Prepare an annual Reporting Transmittal for the State of
California Fleet Smog Check Program.
- Prepare and maintain accurate documents to comply with the
State of California Biennial Inspection Terminals Program.
- Prepare and submit required annual reporting documents to the
State Board of Equalization and the State of California Department
of Toxic Substance Control.
- Manage and coordinate all Underground Fuel Storage and
automated fuel data system for required testing by a third-party
contractor to comply with all local, county and state
regulations.
- Manage and maintain accurate and important documents to comply
with the Department of Motors Vehicle regulations.
- Prepare periodic reports and summaries; and direct and
participate in the maintenance of necessary records.
- Respond to questions, complaints and emergency calls and take
appropriate courses of action.
- Responsible for the maintenance of safe working conditions and
practices. May serve on the city-wide safety committee and/or
accident review/risk management committee.
- Serves as a liaison to City departments and other agencies
relative to assigned areas of responsibility.
- Assist in the selection process for assigned personnel. May
participate on an oral or practical board with other inter-city
departments and other government agencies.
- Attend and participate in multi division/department boards,
committees or work groups related to fleet operations.
- Attend and participate in professional groups and organizations
to network and stay abreast of new trends and innovations in the
field of fleet management as well as the automotive industry.
- Perform related work as required.
QUALIFICATIONS
- Education equivalent to an AA degree in automotive technology,
automotive/equipment maintenance or a related field. The City of
Gilroy retains the sole right to determine equivalency of
education.
- Six (6) years of recent experience in fleet and equipment
maintenance and repair, including two (2) years of supervisory
experience at a lead worker level or higher. Experience with large
and/or specialized vehicles such as fire engines, police cars and
Sewer System Trucks, vehicle purchasing programs, and
environmentally friendly vehicles is strongly desired.
- Additional years of related experience may be substituted for
up to two years of the required education with one additional year
of experience equaling one year of the required education.
- Possess at least three valid ASE or equivalent certifications
at time of hire and be willing and able to obtain additional ASE
certifications that would assist in the performance of the job. The
City of Gilroy retains the sole right to determine equivalency of
certifications.
- Possess and maintain a valid California Driver License and a
safe driving record necessary to operate assigned vehicle(s). May
be required to obtain and maintain a valid Class A California
Driver License within twelve (12) months of hire. May be required
to obtain endorsements. May be required to participate in the
Department of Transportation Drug and Alcohol testing program,
which includes submission to random drug and alcohol testing.
- Pass a post-offer medical examination, which includes a drug
test.
- Is subject to weekend work, work on holidays, variable shifts
and call back.
- Prefer bilingual (English/Spanish).
- Pass a Department of Justice criminal record check and
background check for employment.
- Prefer non-tobacco user.
Job Announcement URL:
http://www.governmentjobs.com/careers/cityofgilroy
Ideal Candidate
- Possess exceptional leadership, management, supervisory, and
oral/written skills preferably in municipal setting.
- Have at least six years of consistent and progressive fleet
management experience in support of a similar fleet operation for a
local government.
- Have hands on experience procuring and maintaining police,
fire, and public works related vehicles and equipment.
- Have strong grant writing and grant administration skills
related to procurement of light duty transportation vehicles,
alternative fuel vehicles (i.e. compressed natural gas vehicles
and/or liquid propane gas vehicles), and heavy duty electric
vehicles.
- Have a high work capacity with the ability to manage personnel
along with a very busy workload with competing project
deadlines.
- Be a highly motivated self-starter that requires very little
direct supervision.
- Have interpersonal skills that include clear and creative
communication to understand and resolve various fleet-related
issues.
- Have strong computer skills with the ability to effectively use
technology to get the job done efficiently.
- Have participated in recent related training and education
programs to keep fleet management knowledge and skills
current.
- Be involved in various fleet groups and organization focused on
current and future trends in the municipal automotive
industry.
- Be highly reliable and dedicated to the city's fleet management
services to include working extended hours, evenings, weekends, and
holidays to get the job done.
- Have a positive, "can do" attitude with excellent customer
service skills.
Special Instructions
TEMPORARY SALARY REDUCTION
In response to COVID related fiscal issues, City of Gilroy
management employees have taken a temporary pay reduction of
9.23076% in exchange for sixteen hours of additional paid leave
time off each month. This temporary pay reduction is approved in a
concession agreement with the Gilroy Management Association and is
scheduled to last through 6/30/22. This temporary reduction is not
reflected in the posted salary range. (Update Note: The Gilroy City
Council will consider elimination of this pay reduction program
effective 4/1/21 at their meeting of April 5, 2021.)
APPLICATION PROCESS
If you are interested in pursuing this exciting career
opportunity, there are five (5) required items that must be
submitted in order for you to be considered:
- A completed City of Gilroy/CalOpps online application form with
supplemental questions completed.
- A detailed resume that highlights your related skills and
experience.
- Cover Letter that explains your specific interest in the Fleet
Superintendent position with the City of Gilroy.
- A list of five work-related references with contact information
(Note: references will not be contacted without candidate's
authorization and this step is not completed until after the
interview process.)
- Copy of current DMV driving record report (go to any DMV
location) or on-line at www.dmv.ca.gov
This recruitment is continuous/open until filled. Complete
application packets will be reviewed as submitted and the City may
schedule interviews at any time.
City Application Form - Candidates must complete the NEOGOV City
of Gilroy application form for this position and submit online.
Please prepare attachments prior to completion of the NEOGOV
application as incomplete applications will not be accepted.
Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy.
You can apply online by clicking on the job title you are
interested in and clicking on the "Apply" link. After viewing the
Job Description, click the 'Apply' tab. If this is the first time
you are applying using our online job application, you will need to
create an account and select a Username and Password. After your
account has been established, you can import your resume from
LinkedIn, upload it from a saved document on your computer, or
manually enter your personal information. This application will be
saved and used to apply for future job openings.
Only the most qualified applicants with the most relevant
experience and education will be invited to continue in the
selection process. Candidates identified for further consideration
will be required to submit criminal conviction information via a
supplemental questionnaire. In addition, final candidates for the
position are required to pass a background check, State of
California Department of Justice criminal records check, credit
check, required medical evaluation/testing, and drug screen, given
at the City's expense, prior to appointment. If special
accommodations are necessary at any stage of the selection process,
please contact the Human Resources Department right away.
Attention: Communication regarding your status in this
recruitment process will be conducted via e-mail. Be sure to
include an e-mail address on the employment application. Applicants
are responsible for notifying Human Resources of any changes to an
e-mail address and/or other contact information.
THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS
WORKFORCE DIVERSITY.
